Suggestions:
Use Purchase order amendment to create amendment to the existing ‘open’ orders. As in the case of order, an amendment document is also sent to the supplier and receiving location. The order, if required, can be re-amended for any number of times but the order is always referred to with its original number in all the transactions. When a receipt is taken against the order, the System recognizes the latest amended information as the order information. Every time the Purchase order is amended the old order information along with the new information is maintained in the system.
Note: a) The old receipts which are already taken before the amendment will be against the original order. The new receipts after amendment will refer to the latest amendment document to the Purchase order available in the system.
b) You must ensure that the amendments are made available at respective receiving locations before the delivery is made by the supplier to ensure the correctness of the receipt
Users can view or edit PO amendment records to change bills to site, credit term, delivery terms, tax option, transporter etc.
In details, users can view or edit line item details like quantity, rate, status etc in this screen. Purchasing terms like packing, freight etc can also be amended.