The Distribution Receipt process in our ERP system plays a crucial role in tracking the receipt of goods at a receiving location following a distribution issue. Here are the key steps and details involved in this process:
- Automatic Transaction Generation: The Distribution Receipt is automatically generated upon confirmation of a distribution issue. This process ensures that the receiving location has a clear view of stock transfers.
- Stock Transfer Note (STN): A Stock Transfer Note, which is a printable document, accompanies the distribution issue. This document contains a password required for confirmation of the distribution receipt.
- Confirmation Using Password: When the physical materials are received at the receiving location along with the STN, the responsible individual, typically a store person or someone with the appropriate distribution receipt rights, enters the password mentioned in the STN to confirm the transaction.
- Accessing Distribution Receipt Menu: To access the Distribution Receipt menu, navigate to SCM -> Logistics -> Distribution Receipt within the ERP system.
- Data Entry Fields: When confirming a distribution receipt, the following fields should be entered:
- Unique Receipt Number: Enter a unique identifier to distinguish the receipt transaction.
- Date of Receipt: Specify the date when the goods were physically received.
- Effective Date: This date determines when the necessary inventory and general ledger (GL) effects will be accounted for.
- Reference Distribution Order Number: Select the relevant distribution order number associated with this receipt.
- Reference Distribution Issue Transaction Number: Choose the corresponding distribution issue transaction number.
- Site Code: This field is populated with the site code from where the stocks were shipped, which is picked up from the distribution issue.
- Distribution Route Code: Enter a unique code to define each transportation route from one location to another.
- Line Number: Enter the line number that corresponds to item details against a distribution issue.
- Confirmation by 0-Level Users: Once all the required information is entered and the record is saved, the confirmation of the distribution receipt can be performed by 0-level users.
This streamlined process ensures accurate tracking of stock transfers and provides visibility into the flow of goods within your organization. It also helps maintain inventory accuracy and enables timely financial reporting.
If you have specific questions or encounter any issues during the Distribution Receipt process, please refer to your ERP system’s user documentation or consult with your system administrator for assistance.